Losing a loved one is a stressful transition. The added pressure of having to settle their estate and organize their finances can be overwhelming. Fortunately, there are steps you can take to make dealing with these matters less difficult.

Notify Others

Your first step should be to contact anyone who is close to you, your loved one, and anyone who may help you with funeral preparations. Next, you should contact your attorney and other financial professionals. You’ll also want to contact life insurance companies, government agencies, and your loved one’s employer for information on how you can file for benefits.

Get Advice

Getting expert advice when needed is essential. An attorney can help you go over their trust and will, and start estate settlement procedures. Your funeral director can also be an excellent source of information and may help you obtain copies of the death certificate and applications for Social Security and veterans benefits. Your life insurance agent can assist you with the claims process, or you can contact the company’s policyholder service department directly. You may also wish to consult with a financial planner, accountant, or tax advisor to help you wrap up their financial affairs.

Locate Important Documents and Financial Records

Before you can begin to settle your loved one’s estate, or apply for insurance proceeds or government benefits, you’ll need to locate important documents and financial records (e.g., birth certificates, marriage certificates, life insurance policies). Keep in mind that you may need to obtain certified copies of certain documents. For example, you’ll need a certified copy of a death certificate to apply for life insurance proceeds. To apply for Social Security benefits, you’ll need to provide birth, marriage, and death certificates.

Set Up a Filing System

If you’ve ever felt frustrated because you couldn’t find an important document, you already know the importance of setting up a filing system. You can do this electronically or with printed documents and folders. Start by reviewing all important documents and organizing them by topic area. Next, set up a file for each topic area. For example, you may want to set up separate files for estate records, insurance, government benefits, tax information, and so on. Finally, be sure to store your files in a safe but readily accessible place. That way, you’ll be able to locate the information when you need it.

Set Up a Phone and Mail System

During this stressful time, you probably have a lot on your mind. To help you keep track of certain tasks and details, set up a phone and mail system to record incoming and outgoing calls and mail. For phone calls, keep a sheet of paper or notebook by the phone and write down the date of the call, the caller’s name and a description of what you talked about. For mail, write down who the mail came from, the date you received it and, if you sent a response, the date you sent it. .

Also, if you don’t already have one, make a list of the names and phone numbers of organizations and people you might need to contact, and post it near your phone. For example, the list may include the phone numbers of your attorney, insurance agent, financial professionals, and friends–all of whom you can contact for advice.

Evaluate Short-Term Income and Expenses

You may have some immediate expenses to take care of, such as funeral costs and any outstanding debts that your loved one may have incurred (e.g., credit cards, car loan). Even if you are expecting money from an insurance or estate settlement, you may lack the funds to pay for those expenses right away. If that is the case, don’t panic–you have several options.

If your loved one had a life insurance policy that named you as the beneficiary, you may be able to get the life insurance proceeds within a few days after you file. And you can always ask the insurance company if they’ll give you an advance. In the meantime, you can use credit cards for certain expenses. You can also try to negotiate with creditors to allow you to postpone payment of certain debts for 30 days or more if necessary.

Avoid Hasty Decisions

It’s easy to want to make impulsive decisions when dealing with the loss of a loved one. However, you will want to give every decision close consideration before proceeding. Here are a few decisions you should avoid during the grieving process.

• Don’t think about moving from your current home until you can make a decision based on reason rather than emotion.

• Don’t spend money impulsively. When you’re grieving, you may be especially vulnerable to pressure from salespeople or making other purchases.

• Don’t cave in to pressure to sell or give away possessions. Wait until you can make clear-headed decisions.

• Don’t give or loan money to others without reviewing your finances first, taking into account your present and future needs and obligations.

Losing someone you love, is hard enough, let alone having to deal with their financial matters. Using the suggestions above will help ease the transition and help you attend to more pressing matters. Remember, partnering with a financial professional is one of the best ways to address the complexities involved with losing a loved one. Not only can they point you in the right direction but they can be your support system in this time of need.